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Stay Compliant with Spanish Working Time Rules
Which changes are being prepared?
Since 2019, Spanish labour law has required every company, from small family businesses to growing SMEs, to keep an accurate daily record of each employee’s working hours.This requirement will become even stricter when the Royal Decree, which was prepared in 2025, is published.
The Royal decree establishes requirements for daily records based on objectivity, reliability, and accessibility.
Additional requirements are:
Use of digital systems
Personal and direct completion of the records
Guarantees of authenticity and traceability
Use of understandable formats
Establishment of documentary obligations
Immediate accessibility
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What does this mean for your business?
The Royal Decree repeats the same three principles where it concerns your daily records of employee working hours. Let’s take a closer look at what they actually mean:
Objectivity – Your records must reflect information in an impartial, perceptible, and indisputable way.
Reliability – Entries in your records should be protected against changes without the authorisation of a manager and, in case of modifications, a clear audit log of these changes must be available.
Accessibility – All persons who need to make or consult entries should be able to do so in an easy way, ensuring equality in access to all users.
How TimeMoto helps you meet the requirements
TimeMoto automates every step of your legal time tracking so that compliance becomes effortless, accurate, and always inspection-ready.
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Record Every Working Day
Employees clock in and out digitally through terminals, the web, or the mobile app. Their identity is verified automatically, ensuring every record is accurate and reliable. Schedules help mark the beginning and end of every workday, with overtime being recorded and presented in clear reports.
Keep Data Secure and Accessible
All working hours are stored securely and remain fully traceable. Employees, their representatives, and inspectors can access the information instantly whenever needed. A clear audit log shows all changes made to entries, keeping track of who made the change, the type of change, and the exact time and date. The changelog cannot be deleted or altered by anyone.
Stay GDPR-Compliant
TimeMoto is GDPR-compliant by design. Data is hosted safely within the European Union, with role-based permissions that ensure privacy while maintaining transparency.
Be Ready for Inspection Anytime
With your TimeMoto Cloud Plan, you can store your records securely online, keeping them available for remote access. During your subscription, your records remain available, and you can export them at any moment in PDF and Excel, making audits and payroll checks simple and stress-free.
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Which Plan Fits Your Business?
To meet the requirements of Spain’s Royal Decree, your business needs TimeMoto Essential or TimeMoto Plus.
These plans include:
✔ Remote access
✔ A clear audit trail
✔ Overtime reporting
✔ Exporting in XLS and PDF
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Compliance Made Simple
TimeMoto Cloud gives your business everything it needs to stay compliant automatically. You can focus on running your company while your time records stay accurate, transparent, and inspection-ready.
Start Your Free 30-Day Trial
See how TimeMoto Cloud helps your business comply with the requirements set out in Spain’s Royal Decree and makes time registration easy for every employee.
Free for 30 days
No credit card required
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