Five Time and Attendance Resolutions to Start 2026 Strong

Optimizing how employees clock in, how you track hours, and how you manage absences and reporting can have a real impact on your organization. These improvements save time and money while creating predictable, reliable processes for everyone involved.

Many organizations use the new year to reset priorities and strengthen the habits that support daily operations. Research also shows that employees are more open to process changes at the start of a new cycle. This is known as the fresh start effect. With this in mind, January is a natural time to introduce improvements. If you want to make time and attendance part of your business resolutions, here are a few ideas.

1. Keep clocking flexible, but rules simple

There are many ways employees can clock in and out. With TimeMoto, this includes the TimeMoto mobile app, the web service, and on-site Time Clocks using RFID badges or keyfobs, PIN, or fingerprint authentication. This works well for employees who are often on the move or work remotely. With geofencing, it is easy to define a clear work-from-home policy.

Flexibility is valuable, but clear rules remain essential. Our advice for 2026 is simple. Keep the options, but make the basics clear and explicit. Be clear about:

• Which methods are allowed for which roles

• When employees must clock in and out

• How breaks are recorded

• What to do if someone forgets to clock in or out

Write your time tracking policy in plain language and share it with your team. When done right, employees keep flexibility while you get consistent, reliable data. You also create clear answers to common questions about breaks, clocking times, and corrections.

2. Set weekly reviews and approvals

End-of-month surprises usually happen because no one has reviewed the hours. Set a weekly moment for managers to review worked hours and approve time off. Ten minutes on the same day each week is often enough.

For TimeMoto Cloud users, this means logging into the web service to review your team’s hours and absences, instead of waiting until just before payroll cutoff. Weekly approvals improve control and reduce last-minute pressure on HR and finance.

3. Cut out duplicate work

If the same information is entered or checked in more than one place, there is room to save time. In 2026, make it a habit to spot and remove duplicate steps. TimeMoto makes it easy to manage all time and attendance data in one place.

This may mean replacing informal messages with structured requests in the system, or stopping the practice of copying data between spreadsheets. With TimeMoto, you can rely on built-in workflows for absence requests, scheduling, and reporting. The more you centralize, the less rework you create.

4. Give employees more self-service

Every time an employee asks HR to check or confirm hours, it costs time for both sides. Make it a goal to give employees more control over their own data.

If you already use TimeMoto, encourage employees to use TimeMoto Cloud or the mobile app to view their hours, holiday balances, and requests. For guidance, refer them to the support articles on Holiday Balance and Timesheets.

A short reminder in January or a simple how-to guide can significantly reduce routine questions throughout the year.

5. Review your reports once a month

Time data offers valuable management insight. In 2026, choose one moment each month to review basic patterns. How much overtime is being worked? Is it increasing compared to last month? Are absences frequent? Which days are busiest, and which are quieter?

TimeMoto Cloud offers multiple report types and filters. Timesheets are available in all Cloud Plans. More advanced reports, such as pay and overtime reports and project clocking reports, are available in the Essential Plan and Plus Plan. Over time, these reviews help you adjust staffing, balance workloads, and plan with greater confidence.

Find Out More

TimeMoto Cloud supports your new year’s resolutions by bringing flexible clocking, approvals, scheduling, and absence management into one clear online system. It reduces manual administration, keeps records consistent, and provides the insight you need to plan 2026 with confidence. Try TimeMoto Cloud for free at www.timemoto.com/free-trial.